Managing Your Office Space And Office Desk

Managing Your Office Space And Office Desk

There has been a lot of discussion going on regarding the recruitment processes, employment agendas and many other aspects of hiring in recent times. Many recruitment agencies and firms are providing important suggesting about handling the selection process but there has been very little discussion regarding the initiatives to be taken after recruitment. One of the important aspects of employment is presentation at the office. The presentation is not only about how an employee looks, it is also about how your workspace looks, both physically and technically. So there are certain pointers which can help in maintaining a healthy workspace for better productivity.

  • First it is important to get the layout right in the first place. Be very specific about where to position your monitor, keyboard and other work related items. Keep the writing pads and pens at an accessible position so that you can find them at the time of need, such as at the time of a telephonic conversation or a video conferencing. Fidgeting for a pen or marker during such situations is not very attractive.
  • Keep a close eye on the office supplies. Get fresh stock whenever you are running low on certain materials. Do not wait for the entire stock to get over before refilling. This might hinder you workflow after some time. You might not realize it immediately, but it happens over time.
  • One major mistake people do in case of post it notes it that they literally decorate the monitor or cubicle wall with these. They should only be used for short term reminders and should be removed when the purpose is resolved.
  • Often people have a habit of putting personal stuff for decorative purpose on office desk. It is essential to remember that a few of pictures and souvenirs are ok in this case. But too many of it actually spoils the work mood. It often gets you distracted from your work even without your knowledge. So it is important to keep this factor in check.
  • There are certain precautions to be taken in terms of technical work space as well. Distraction can occur in many ways. One such way is too much desktop notifications. If you tend to get too many notifications from social media and personal email due to desktop alerts, it is better to turn it off at the earliest.
  • Clean work space does not refer to the table top only; it also includes desktop clearing as well. Often, it is seen that some people have the tendency to keep very file haphazardly on desktop which they cannot interpret or find at the right moment. Hence it is advised to make meaningful folders and keep projects and daily tasks organized accordingly. A schedule or tracker can also be kept for managing the tasks

Lastly, prioritizing the work flow is essential. There are certain tasks which are repetitive such as time sheet fill up which should be done at certain time. Keeping a reminder of that is helpful. This organization helps in completing each task on time and with efficiency.

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5 Things You Need To Know Prior To Hiring Your First Employees

5 Things you need to know prior to hiring your first employees

Recruitment and Selection is an essential part of every organization. Every organization has certain rules and regulations related to hiring. One must select the employees carefully because it is the employees who add to the benefit of the company. Another very important aspect about an organization is the employees must be under a good leader and only then they will be able to perform properly.

The following points will give you a brief idea about the things you need to follow while hiring your first employee.

  • Cost- One of the first things that you must consider while hiring your first employee is the cost. Now when we are talking about cost, we don’t mean only the salary of the employee. There are numerous other things related to cost that you must take into account like security benefits. It is very important to evaluate the cost of the extra benefits also while hiring a candidate.
  • Legal requirements- Prior to hiring an employee you also need to know certain rules which you can or cannot do as an employee. You need to know the proper rules regarding overtime stipulation, minimum hour, wage requirements and many more things.
  • Finding applicants- While hiring an employee, you are obviously going to make sure that you are hiring the best. Finding a good candidate is quiet a challenge. There are many job seekers who apply for a post without even reading the job requirements. Post the job requirement on the various online job portals and shortlist candidates mainly on the basis of their past experiences, skills and educational qualifications.
  • Interviewing- The interview round is very important as it helps you understand the candidate and it helps the candidate understand you. Your first employee will help a lot in determining how your workplace culture will look like. So you must try to figure out his skills, strengths, weaknesses, and work ethics in the interview itself. The interview round will also help you determine how much the candidate will be able to benefit your organization.
  • Training- Training is as important as hiring. Your first employee will represent your organization and therefore you need to train him properly according to your needs. The right training will help your organization grow more.

Now, that you know about the things that you must do while hiring your first employee, follow them and it will definitely add to the profit earning motive of your company.

Outplacement Services Becoming A Key Area Of Investment For Businesses

Outplacement Services Becoming A Key Area Of Investment For BusinessesThe global corporate sector has become very dynamic in nature in current times. Industry and market trends vary frequently which results in certain immediate business remodeling in terms of operations and workforce. In certain cases, in order to cut down unwanted costs or to terminate certain business wing, a part of the workforce is laid off to support the company. But it is a very strategic yet difficult decision to take for the management. In certain cases it has been observed that employees who have been associated with the company for a pretty long time has been terminated due to certain business requirement. Outplacement services forms a vital tool for handling such scenarios. It refers to the assistance provided to the terminated employees in terms of career transition by counseling professionals. It has many benefits as mentioned below.

  • From a company perspective, it primarily helps in protecting the brand image in the market. Sudden layoffs send out a negative message in terms of financial health as well as reputation. Outplacement services prevent such notions from spreading.
  • The company which is currently cutting down on workforce due to some reason may need recruitment after some time. Such services help in creating assurance for the new candidates.
  • Some people have the tendency to jump the ship in case of slightest doubts regarding the company’s standpoint. Existing employees can be reassured through this service in order to minimize the panic scenario created due to the layoffs.
  • Lastly, it helps in minimizing the lawsuit from the employee end. It has to be kept in mind that the layoffs in such cases are not due to productivity issues but as a result of business need. Hence, outplacement services help in reducing such situations.

However with all these benefits, there are certain pointers that need to be followed while implementing such service.

  • Initially a thorough strategic research should be done by doing preliminary discussions with a few service providers in order to understand what would best suit the purpose of the company. The planning should be done accordingly.
  • Getting the word out to the employees is the next big step towards the situation. The information structure should include the layoff message along with the service introduction and its possible benefits.
  • The duration and the communication channel should be planned beforehand regarding the sessions and the services to be provided by the third party.
  • The information regarding the firm which will provide the service to the employee should be communicated clearly along with the date on which they can interact with the firm.

Mass layoffs due to business needs are one of the toughest scenarios to handle. It becomes more complicated with people who have been associated with the company for a long time and have grown a sense of brand loyalty. With outplacement services, this scenario can be effectively handled while securing the brand image in the long run.

Six Ways To Be A Good Leader

Six Ways To Be A Good Leader

Recruitment and Selection is an essential part of every organization. Every organization has certain rules and regulations related to hiring. One must select the employees carefully because it is the employees who add to the profit earning motive of the company.Another very important aspect about an organization is the employees must be under a good leader and only then they will be able to perform properly.

You can have a look at the following points to get a brief idea about the ways one can be a good leader.

  • Acceptance of limitations- It is not possible for a person to know everything and there might be things that a leader might not know. It is always good to be humble and modest. One should always accept the fact honestly that one doesn’t know something for it is not possible for a person to know everything. While working the leader must be open to suggestions from his subordinates. This will not only make him a good leader but also good co workers. In this way he will also be able to gain the trust of his team.
  • Open to learning- The leader must be open to learning new things. Humility always makes a person a good leader. He must have a willingness to learn from his employees and peers.
  • Communication- Effective communication is also very important to maintain transparency and accountability among the employees. A good leader communicates clearly with his subordinates and makes them aware of the various laws, needs and targets set by the company from time to time. On the other hand, they report to employers about the performances of the employees and their achievements from time to time. Good communication skills make a leader approachable among the employees.
  • Teamwork is very important- One of the best ways to be a good leader is teamwork. It is very important to closely communicate and work with the team to ensure the targets are achieved on time. Having good team helps one achieve the goals set by the company faster.
  • Value criticism- To grow as a leader one needs to value criticism. It will make you aware on how you can improve yourself as a leader.
  • Be a good observer- Another very important thing that you have to have to be a good leader is you need to be a good observer. You need to see and listen to things carefully within your organization. This will not only give you a better insight about the employees but will also help you understand if the organization is functioning properly or not.

Now that you know about the ways you can become a good leader, try and improve on your skills in order to motivate the employees.

The Major Stages Of Recruitment And Selection Process

https://i2.wp.com/images.humanresourcesonline.net.s3.amazonaws.com/wp-content/uploads/2017/07/July-20-Laura-recruitment-123rf-700x420.jpgA recruitment drive is one of the most crucial steps of workforce build up and management within an organization. Moreover, it is the beginning of the year and most of the companies are looking out for candidates to fill out positions and add to the workforce as and where required. Therefore, it is essential to look in to the detailed stages of recruitment and selection process that will benefit companies and organizations in this approach.

  • In order to initiate the recruitment process, there is a certain level of preparation required. One of the primary initiative of this preparation is candidate sourcing. The company needs to have a well-organized and updated database of candidate profiles that can be utilized readily. This is essential as it helps in better selection of candidates. Otherwise if the candidate profiles are looked in to after the job posting, it might not yield desired results.
  • The second preparation initiative is the job ad development and posting. Developing a job ad is a critical task as it determines the type and quality of candidate profiles that are going to be sourced for the position. One should keep in mind that while writing the job description, there should be clear distinction between the skill sets that are mandatory and the ones that will be an added advantage for the candidate. Certain perks related to the position can be mentioned as well for attracting candidates as well.
  • The next in line initiative is application tracking. There are many online and offline tools that are being used by companies for this task. There are popular application tracking systems that are managing this process effectively and efficiently. One needs to remember that during this phase there are a lot of random applications that come in for the positions. They need to be precisely pointed and removed from the process.
  • Resume shortlisting is the next in line process of the recruitment and selection. Out of numerous applications, desired candidate profiles need to be selected for further screening and analysis. Going through the resumes and profiles and selecting a desired number of them from the lot is a part of the prescreening process which determines the next levels of recruitment.
  • Based on the initial screening the candidate is progressed in for a telephonic interview round in order to understand the skill set, technical knowledge and communication skills of him or her. This stage helps in understanding the capabilities of the candidate to a great extent and his or her ability to suit for the position.
  • If the candidate is found convincing after the telephonic round, a face to face interview is scheduled to better understand the prospect. In this stage, the communication skills, problem solving ability, professional behavioral pattern and other soft skills can be evaluated with perfection.
  • Finally, if the candidate clears the face to face interview round, the on boarding process is commenced. In this the necessary paperwork’s are done along with passing on information to the candidate regarding the organization, its work culture and team in which he or she will be associated with takes place.

GenX Focuses On Achieving Their Work Goals.

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The ability to make a difference in the workforce is one of the major goals which the new Gen X seeks in achieving. Apart from aspiring for “job stability” & “development opportunities” the GenX are motivated to achieve the targets and goals which are given to them. Research studies by many global placements agencies suggest that the GenX are focused on their work and cut down on their leisure time to improve their productivity time.

India has the highest number of young workers in a company. Fresh and new talent is constantly coming up and the advantage the company with new innovative ideas and energetic mindset. Young people are not only enthusiastic but are also more dedicated to achieving their targets in time because they want fast success and salary growth. The young generation is not only optimists and passionate about their work but they are also flexible and versatile in nature. The young generation tries to excel in their job profile and they also know how to do a work efficiently in that too fast.

You can have a look at the following points to get an idea about the advantages of recruiting GenX employees.

Increased Productivity- One of the main advantages of having new generation employees at workplace is they are efficient and they know how to do the work in lesser time. They are extremely goal oriented so they work hard to achieve their goals. This not only increases their productivity level but also proves to be beneficial for the company.

Fresh Ideas- The new generation has many creative and fresh ideas. They think out of the box and this will keep you ahead of your competitors and add to the profit-earning motive of your company.

Flexible- Another very important benefit of having new generation employees at workplace is they are very flexible in nature. They willingly work at flexible work timings and they also adapt to changes very fast. Their optimistic and energetic nature also makes them fast learners.

Focused- The young generation these days wants to be successful at a very young age. They work hard and stay extremely focused. This helps your company reach the targets in time. Their focused nature will also help your company come out of a crisis situation fast.

Positive Image of the Company- Employees are the most important part of an organization. They represent the company. Having young and dynamic employees will help you build a positive reputation for your company in the market.

Now that you have an idea about the various advantages of hiring GenX employees, the next time you hire make sure you give a chance to the new and fresh talent.

Role of Employees in an Organization

Role of Employees in an Organization

Employees are the most valuable part and they are the key to success of an organization. For a company, it is extremely important to hire as well as retain the right kind of candidates. It works as a two-way procedure for the company. It is important to recruit apt candidates for your company because the employees are the face of your organization. It is the employees who are responsible for the profit earning motive of the company. They fulfil a company’s goals and motives. Another vital thing is that a company must pay much attention towards retaining skilled and experienced employees. Skilled employees attract other candidates to apply for particular job roles and they also enhance the company’s image in the society.

If you want to get an idea about the changing roles of employees these days and how they help in increasing the brand value of your company, then have a look at the following points.

  • Add to the profit-earning motive of the company-One of the main role of employees is that they add to the profit-earning motive of the company. If you hire experienced and professional candidates to work for your organization, they will take care of the goals and targets set by the company efficiently. Hiring and retaining able and experienced employees will be beneficial towards your organization’s success.
  • Contribute towards a positive market reputation of the company-The employees are the most important part of an organization. They represent the organization and they contribute towards a positive reputation of the company in the market. Employees build the brand. Employers are social net workers who are seen as a source of information about the company. They are the ones who interact with clients and customers, build a rapport with them and increases brand loyalty. They are the best advocates for retaining and acquiring customers.
  • Deal efficiently with a crisis situation-Another important job role of employees is that they help in dealing with a crisis situation very efficiently. Having positive minded and hard working employees will help your organization come out of a crisis situation in a much lesser time. When you have skilled employees working for you, the chances of facing a crisis situation is also less.
  • Maintain a good work culture within your organization-The employees also help in building a good working ambience within the company. Their leadership skills, cooperative nature and ability to work as a team make the office a better place to work in. A good and healthy work culture is very important these days. Maintaining a good work culture in office will not only increase the productivity of the employees but it will also attract other highly qualified candidates to apply for jobs in your organization.

Hiring the right kind of employees have become an integral job of every company. You can take the help of a recruitment consultancy while hiring candidates for your organization. Prior to hiring such a consultancy to make sure you go for the ones who are experienced and are reputable.